Little Wrap Dress

One of my co-workers commented
the other day that I really own a
lot of dresses.  OK, that is true but
it hasn't stopped me from adding
this little beauty to my birthday wishlist!

My go-to garment in my work wardrobe is the wrap dress (recommended only for the ladies, sorry guys!).  The wrap dress is perfect for travel because it is easy to accessorize (scarf or long beaded necklaces or chains) takes up next to no space in my suitcase (read here about what I pack for a monitoring trip) and looks professional when paired with a cardigan sweater, pashmina, or blazer.  Also, I pay attention to fabrics and always go for a dress that is wrinkle resistant so I don't waste time ironing or money cleaning (think polyester, spandex, matte jersey, etc. - not totally luxurious but ideal for balling up in a suitcase and typically machine washable or can be hand-washed rather than going to the dry cleaner).  Spring is coming and these don't take up much room in my closet either so I can usually sneak in a new one every now and then without my fiancée noticing. ;)

I do like to pack a wrap dress for multi-day trips but I typically save it for day 2 or the midpoint of the visit. I make other choices on travel days because a dress is really not ideal for going through airport security; I don't want to take off my shoes and walk around barefoot there and I am a bit more restricted and limited in reaching or bending.  Gee and I would not be thrilled to receive a secondary pat-down/feel-up in one of my beloved wrap dresses (I refuse to go through back scanner x-ray machines).  Also, I might get a little cold on the airplane so I prefer long sleeves and slacks.  Other than that, I really feel this is must-have smart attire for all the young female monitors since it is forgiving enough to flatter most body types.  Ladies (again, sorry Gents, this post is just not for you), if you haven't rotated one of these pieces into your wardrobe I recommend you give it a try.


You may also like...more from The Lead CRA:

• Beauty Break April 2011
• Challenges to a New CRA May 2009
• Efficiency Tips for Expense Reports August 2008

Monitoring Visit: What to Pack

I came across a nice online article recently by Greig Waddell with tips on how to save time when traveling for business. Click here to check out the full article. I thought all of his points were great but I wanted to expand upon it a bit in the context of traveling to a monitoring visit.

So you are going on a monitoring visit. You want to dress sharp and have all the supplies you need. Choose clothes that you can mix and match, that you don't have to dryclean or iron, and that are professional and appropriate. I travel 2-4 days each week so I pretty much just keep my suitcase packed all the time and just replenish/rotate things out for cleaning as needed. This means two sets of toiletries, those I use at home, and those that always stay packed in my 3-1-1 TSA approved baggie. Staying "packed" has saved me on several early mornings when I haven't exactly given myself quite enough time to get up, get out of the house, and get to the airport. Here is a selection of my luggage:

No, I don't travel with 3 bags. Click here and then scroll over the photo at my Flickr site to learn more about what type of luggage I use for different length trips.

I don't check bags with the airlines, but if you do, don't check valuables like expensive jewelry or your laptop. Don't forget that sponsor proprietary information including protocols and regulatory documents are extremely valuable. If you can't carry all your documents, FedEx them to yourself, but NEVER check them because luggage can get lost.

I try to carry as little paper as possible - if the sponsor doesn't provide you with a pocket sized spiral-bound protocol book, Kinkos or a similar copy center will make you one for less than $50 and you'll be glad to have it plus you can probably get reimbursed for it on your expense report (check with your lead first). Remember that you may need to retrieve copies of documents at the site so bring some kind of inflexible folder so they won't get damaged or bent in transport. Other documents I like to bring electronically or carry with me (good to review on the airplane) include the MV Checklist, study contact list, print-outs from the IVRS, and old monitoring visit reports/pending action item lists. So you can follow the links below to find out more about what is in my bag:

More details and photo notes available at my Flickr page.

Click here for a copy of a printable checklist that helps me pack for monitoring trip. It is in MS Word so you can download it and edit to your specifications. Send me an email if you have any trouble downloading the document and I will forward you a copy.

Please also check out my travel tips section for more info.

Tips for Frequent Travelers

So I have already written to you about travel safety, and now I am going to write about some travel perks; mainly hotel points and airline miles. It is to your benefit when traveling for business to accrue some rewards for yourself. First you will want to obtain and read a copy of your company's travel policy so you know where they can flex and where you will need to flex. For example, my company requires me to book through their travel agent and we have preferred hotels and a preferred rental car company. I must pay for everything with my corporate Amex and then be reimbursed (so other loyalty Credit Cards are not an option) but I can (and do) add Membership Rewards to my Amex account for $75 a year and collect membership rewards points for every dollar of my employer's money I spend on travel to and from sites.

I spend a lot of time on airplanes and
collecting reward miles is a real perk
that I can use to obtain discounted or free
 leisure travel.

In regards to airfares, it is wide open so I can research and communicate to the travel agent which fares I want provided they are within the travel policy guidelines. In this way, I can maximize my reward points and choose to focus my reward accruing efforts on a preferred airline/chain so I can rack up miles/status/points for leisure travel. Be careful of diversifying too much or you will only achieve a low level of status/rewards in many programs whereas it is typically better to have a lot of status/rewards in just a few programs. This is less flexible but in general, you will see greater returns when you focus your efforts.

I was first going to attempt to download all the tidbits I have learned over the years but then decided a list of my favorite web links would be much more effective.


Find the Lowest Airfares

• ita software - Click on the graphic in the lower left called 'Search Fares using QPX'. Be exact with your entry as this system can't really 'guess' at what you want. When your results come up use the third toggle button at the top to 'choose flights (graphical)' Now you can sort and stack and filter or just choose one segment at a time. I love this site! The only airline I have found not listed so far is SW so I just check them separately.

• Kayak.com - Another price aggregator as above.

• FareCast.com - Will the fare be cheaper if you wait until next week to book it? This site tells you!

• Yapta.com - Tag a fare and book it once it is cheaper. If the fare does drop after you already booked (assuming you booked directly through the sirline website) you might be entitled to a refund or future credit thanks to the low fare guarantee).

• Many airlines will give you bonus miles for booking through their site. I can't do this because we are required to use the agency but this is especially powerful when you own and book with their co-branded credit cards. Something to look into...

Booking Hotels

• tripadvisor.com - great reviews and rankings of so many properties

• PointMaven.com - hotel bonuses!
  

• Again, pick one or two chains and accrue status so you get upgraded rooms and executive lounge access, free breakfast, bonuses, etc. Plus, once you are at the higher tiers you typically accrue points faster. This chart is helpful for comparing the different loyalty programs - thanks Starwood Preferred Guest program!

• One more tip here, once you get high level status in one program call competing programs and ask them to 'status match' or to allow you to 'challenge' the high tiers of their loyalty programs. These promotions are usually offered in the first half of the year. Airlines will status match, too -- never hurts to ask, anyway!

Misc

• seatguru.com - Make informed decisions when choosing your seat - make sure your seat fully reclines and that it doesn't have a blocked view of the TV or limited space.
  

• seatcounter.com - How many seats are left in each class of service on a plane. Helpful when you are hoping for operational or status based upgrades to a higher class cabin or if you are looking to get bumped (sometimes you can plan to miss a flight because you will be compensated with a free roundtrip US ticket or a discount voucher for future travel).

• MileMaven.com - Airline bonuses and promotions.

• flyerguide.com/wiki - An ever-changing Wiki that has aggregated information about traveling and loyalty programs. Companion website to flyertalk, see below.

• flyertalk.com - This is an online forum with lots of frequent travelers who share their tips. I subscribe to posts and threads and I get these emailed to me weekly. I download my email to a local client so I can browse through them in digest format while on my frequent flights. I have learned so much here and love this free site.

Tools for Tracking Points and Miles

• Here is an application you can download to have a desktop view of all your mileage/points programs: http://www.usatoday.deskport.biz/

• I prefer a web-based program so I can recommend the following: http://www.mileagemanager.com/ (this site is free to try for 30 days and then $14.95 annually. It has rewards summaries but also lets you know which accounts are about to expire, and my favorite part is the 'Elite status summary' which tells you what you need to earn to get to the next Elite level in any given program.)
  

• http://moneycenter.yodlee.com/ (this site is free and will also manage your personal finances and help you set budget goals or you can just add your reward programs and have it manage those exclusively. Of note, your bank might already subscribe to this service for you as some major financial institutions like Bank of America, Fidelity, and Wachovia do... Check here)
  
  

Shoot me an email or leave me a comment if something important is missing from this post or you have more questions about this topic that I can answer. I would also love to hear your tips and success stories so feel free to leave those comments as well!
Read more about What to Pack in this post.